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The Finance Specialist is responsible for the overall function of payroll, Accounts receivable, accounts payable, billing, resolving issues and challenges as well as ensuring that all billing occurred is accurate and correct. You will also provide support to other departments as needed.

Education:BA in Finance/ Business, CPA or related experience
Certifications:None required
Work Experience:At least 3 years of Payroll/ Accounting experience, ADP/ Heartland payroll experience is a plus.
Special Skills:Must exhibit a high degree of time management, multi-tasking, interpersonal and effective communication skills. Must exhibit a high degree of professionalism and confidentiality.Some experience with ClearCare or similar scheduling software is preferred.Intermediate or advanced level experience and capability with Microsoft Office products is required.Intermediate or advanced level experience with regard computer – Microsoft office word, excel.

Complies with all organizational, federal, state and regulatory policies, procedures and guidelines.
Ensures compliance by direct reports on scope of care and organization policies and addresses issues and concerns. 

Audit and reconcile wide range of personnel actions and payroll documents for more than 200 employees.
Process employee data (new hires, changes, additional earnings) from the HR system of record to the payroll system.
Process employee Time and Attendance data from the Clearcare system to payroll and reconcile variances utilizing tools in the Clearcare and payroll systems.
Cross train team members in your specific are of expertise.
Develop in depth understanding of Payroll Database ie ADP, Clearcare, TWC, OIG/ OAG.
Create Ad-Hoc and other reports on demand TBD by management. 
Process employee verification of employment (VOE) requests.
Prepare biweekly payroll register and payroll summary reports.
Represent the Payroll Department at on board meetings for QAPI.
Approve and release time in the Clearcare system.
Process accurately employee pay. Distribute checks to on site employees
Complete weekly reports and distribute to Admin.
Transmit biweekly payroll to ADP.
Audit biweekly payroll and prepare the payroll journal. 
Assist employees in registering for or resetting access to online paystubs.
Provide customer service to employees in the area of pay, benefits and taxes as they relate to their pay, where to send completed forms, who to contact for benefit questions, and how to obtain IRS instructions on withholding issues.
Provide customer service to clients in the area of billing and taxes as they relate to their receivables.
Coordinate and process Worker’s Comp/ Unemployment concerns.
Reports findings to management for disciplinary action as necessary and participates in disciplinary meeting.
Oversees payroll function and ensures that the information processed is accurate prior to executing payroll functionalities for the caregivers.
Continually evaluates and manages company’s financial information and provides updated financial reports to the Administrator.
Oversees billing functions inclusive of Accounts Payable (AP), Accounts Receivables (AR),  and ensures that the information processed complies with regulations and governing reimbursement by contracted sources.
Maintain a high level of confidentiality re: pay rates.
Monitor active and inactive employees who are receiving healthcare benefits.
Responsible for submitting annually 1094 C/ 1095 C documents. 
Responsible for inputting bills into and coding correctly. 

Provides courteous and prompt service to all internal and external clients. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that employee/client 
confidentiality is assured.
Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives.
Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Orients new co-workers and actively supports teamwork throughout the organization.
Performs other duties as required. 
Job Category: Finance Specialist
Job Type: Full Time

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